As an author, you do not have to surrender all of your copyrights when you publish. Having a fuller understanding of copyrights can help you manage your intellectual effort and bring a balance to the world of scholarly publishing by bringing the interests of publishers in line with your interests and the university’s interests. Here are some basic points to understand about copyright:
You should consider retaining your rights to:
Belk Library. Appalachian State University. (2019). Copyright, fair use and intellectual property. Retrieved from https://library.appstate.edu/digital-scholarship-initiatives/copyright-fair-use-and-intellectual-property
SHERPA/RoMEO collects information about publisher policies related to online sharing (“archiving”) of works published in most journals. Journals and publishers are classified according to a color scheme that relates to the archive rights that authors retain. Authors are encouraged to research the policies of journals they have published in or are considering submitting a manuscript to in order to ascertain what rights in that work they will retain. Authors who wish to publish a copy of their articles will want to look for journals classified as green or blue, then check on any additional restrictions.
Publishers often make distinctions between three primary versions of a manuscript when detailing the archive or deposit rights retained by authors: the pre-print, the post-print and the publisher's version.
Pre-print – A pre-print is the original version of the manuscript as it is submitted to a journal. While the authors may have sought help from their colleagues in selecting data analysis techniques, improving manuscript clarity, and correcting grammar, the pre-print has not been through a process of peer review. It typically looks like a term paper – a double spaced .doc file with minimal formatting.
Post-print – A post-print is a document that has been through the peer review process and incorporated reviewers comments. It is the final version of the paper before it is sent off the journal for publication. It may be missing a final copyedit (if the journal still does that) and won’t be formatted to look like the journal. It still looks like the double spaced .doc file. Sometimes, the term “pre-print” is used interchangeably with “post-print,” but when it comes to permissions issues, it is important to clarify which version of a manuscript is being discussed.
Publishers version/PDF – This is the version of record that is published on the publisher's website. It will look quite spiffy, having been professionally typeset by the publisher. Library databases will link to this version of the paper.
Generally speaking, publishers are more likely to be okay with authors posting copies of pre-print versus other manuscript versions. But each journal is different, and authors need to be aware of what they can do. The copyright transfer agreement is the best place to find this information.
ACRL. (2019). Scholarly communication toolkit. Retrieved from https://acrl.libguides.com/scholcomm/toolkit/authorsrights